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Office Administrator

- Software Development


Location: Northern suburbs, Cape Town

Date Posted: 2019-01-09

Post Expire: 2019-01-25


Duties and responsibilities:
*Opening and closing of offices
*Switchboard and front desk reception duties
*Welcome guests and provide refreshments
*Manage boardroom bookings
*Ensure printers are in working order and fully stocked
*Order company stationery and groceries and conduct monthly stock takes
*Maintain and update attendance register and keep a leave schedule
*Assist admin coordinator with arranging staff functions and events
*Coordinate the daily schedule for the Office Driver/Handyman
*Arrange and coordinate any office maintenance and repair work as delegated
*Complete daily office cleanliness checklists
*Arrange flight, car and accommodation bookings in the absence of the Admin Coordinator
*Arrange and coordinate gardening services, office plant care and office PC cleaning
*Courier coordination and recon of monthly courier statements to submit to Admin Coordinator
*Provide HR with an updated contact list on a monthly basis
*Carry out assigned health and safety tasks
*Any ad hoc duties that may arise

Minimum requirements:
*Grade 12 or equivalent certificate essential
*Relevant Diploma in Office Administration or similar will be advantageous
*Minimum 1 to 2 years' relevant experience
*Computer literate in MS Office – Word, Excel, PowerPoint, internet and email

Skills required:
*Good telephone manner
*Excellent interpersonal and communication skills
*Strong administration skills with attention to detail
*Ability to prioritize and multi-task
*Bilingual (English and Afrikaans)
*Ability to take initiative
*Listening skills
*Problem-solving skills
*Ability to adapt well to change

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